Canadian Payroll Online is committed to providing the highest level of security and privacy when it comes to collecting and using our customers’ personal information, as well as information of all visitors to our website. Personal information may be collected via the website registration process or through the use of online tools for managing profile and employee information as well as using tools to calculate and manage payroll data. A detailed description of Canadian Payroll Online Privacy Policy is provided below. If you have further questions regarding the privacy of your personal information, please contact us
Canadian Payroll Online understands and respects your concerns about privacy of personal information. Our goal is to provide our customers with ability to process payroll; manage employee records as well as produce reports to Canada Revenue Agency. All these actions require us to collect your personal information in order to provide you with our service offerings. We provide you with this privacy policy with respect to the information we may collect from you while you are using our site.
Collection of personal information on our website is designed to protect access to your personal accounts and to assist in providing you with our service offerings. All personal information collected and stored by Canadian Payroll Online online is used solely to protect and administer your personal accounts as well as transactions, to comply with provincial and federal regulations, and to help better understand your payroll needs in order to design or improve our service offerings.
While collecting your personal information we employ strict security measures. All data collected on our website is collected via security protocols using128 bit encryption. All account and payroll information submitted to the database is sent via an encrypted secure direct line. Information such as your password, employee’s personal information including last name, street address, city and SIN are encrypted in the database, which means only a person with online username and password combination has access to this information.
All information collected on the site is hosted on Canadian servers and backup mechanisms are put in place
It is in the best interest for you to maintain accurate records concerning your personal and payroll information. For this reason, Canadian Payroll Online allows you to update your information online, at anytime.
There might be an instance when we may request information that personally identifies you such as your name, mailing address, email address, telephone number, or other information that can be used to identify you. Canadian Payroll Online is very aware of the sensitive nature of such information and sets the highest standards for confidentiality. We are committed to protecting the privacy of both our corporate clients and the individuals for whom payroll transactions are prepared.
In some circumstances, Canadian Payroll Online may use cookies to enhance your experience on our site. A "cookie" is a small data file stored on your computer’s hard drive. Cookies allow us to recognize who you are when you arrive at our site by associating the identification numbers in the cookie with other information you, as a site visitor, have provided us. Cookies also tell us how you click to our site and what pages you click on during your visit. You may manage the use of cookies set by our site by changing your browser’s settings, though this may affect your ability to view or interact with certain pages on our site.
We may gather statistical information based on your use of the website. This information does not identify you personally and is gathered for the purpose of maintaining the website as well as improving its usability.
Canadian Payroll Online follows strict privacy procedures in regard to protecting your personal information. Personal information may be supplied to a third party in order to process a customer transaction; if the customer requests it; the disclosure is required or allowed by law (i.e. exchange of information with reputable reporting agencies, subpoena, or the investigation of fraudulent activity, etc.); or for marketing purposes of which the customer has been previously informed and has been given the opportunity to decline.
Information we receive from you remains your property and is used only for the purposes intended when you enter into an agreement with Canadian Payroll Online. The information is used for no other purpose without express permission from you. Such information is considered confidential and all our employees meet the highest standards of confidentiality. Information is not shared with or transferred to any other corporation, body or individual, in its original or any modified form, unless Canadian Payroll Online is required to do so by statute or legal proceeding, or authorized by you. We limit the information we collect to those personal, financial and financially related details necessary for Canadian Payroll Online to fulfill its contractual obligations to the client. Information collected from you is kept only for the period of time necessary for Canadian Payroll Online to fulfill its obligations to you.
Canadian Payroll Online takes the security of your personally identifiable information seriously. We use physical, electronic and operational safeguards designed to reduce the risk of unauthorized access to your personally identifiable information. If you use Canadian Payroll Online web applications, you will select a user ID and password. We strongly recommend that you never divulge these to anyone. All communication through our web applications is encrypted using 128 bit encryption.
Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. While we strive to protect personally identifiable information, we cannot warrant the security of the personally identifiable information transmitted to or received by us.
Any changes to this policy will be posted at this location and will take effect immediately after their posting. You may wish to check back from time to time to be aware of any changes to the policy.
This Privacy Policy was last updated on May 1, 2009.